Document processing
Turn the filing cabinet into something searchable
Paper records only cost you when you need one. Digitising and indexing them properly means the answer takes ten seconds instead of an afternoon in the store room.
Sort
- Prepared and batched for capture
Digitise
- Scanned, indexed, named
Deliver
- Searchable, structured records
What document processing covers
From loose paper to a structured, searchable set of records.
- Scanning and digitisation of paper records
- Indexing with the fields you actually search by
- Naming and folder structures applied consistently
- Form processing and data extraction
- Sorting, classifying and quality-checking scans
- Preparing document packs for audit, banks or compliance
Who needs it
- Businesses storing years of paper they cannot search
- Companies preparing for an audit or a bank application
- Teams handling high volumes of forms
- Offices where finding a document takes half a day
- Businesses moving premises with a store room problem
What Starliks handles
What the process involves.
- Agreeing the index fields before scanning starts
- Sorting and preparing documents for capture
- Scanning at a resolution suited to the document type
- Quality checking every scan for legibility
- Capturing index data from each document
- Applying a consistent naming convention
- Building the folder or repository structure
- Extracting data from forms into a spreadsheet or system
- Flagging damaged or illegible documents
- Handling confidential records under restricted access
- Returning or securely destroying originals as agreed
- Delivering a searchable index of everything processed
What you provide
- Access to the documents, or delivery of them
- The fields you need to search by
- Your preferred naming and folder convention
- Where the digital files should end up
- Instructions for originals once processed
What you get out of it
- Documents found in seconds
- Store room space recovered
- Audit and bank requests answered quickly
- Records protected against fire, damp and loss
- Form data captured as a by-product of scanning
- A consistent structure everyone can follow
Frequently asked questions
Do you scan on site or at your office?
Either, depending on sensitivity and volume. Highly confidential records are often better processed on your premises, and that can be written into the scope.
What resolution do you scan at?
It depends on the document and whether text extraction is needed. We agree it during scoping so file sizes stay sensible.
Can you extract data from the forms too?
Yes. Capturing form fields into a spreadsheet or your system at the same time as scanning is usually far cheaper than doing it later.
What happens to the originals?
Returned to you, retained for an agreed period, or securely destroyed. It is your decision and it goes in the scope.
Can you organise documents that are already digital?
Yes. Renaming, restructuring and indexing an existing mess of digital files is common work.
Get a document processing quote
Tell us roughly how many documents there are and what you need to be able to find.
How long does it take to find a two-year-old invoice?
Ask for a quotation on digitising and indexing your records.